Keep Your Day Running Smoothly With A VA for your Church or Ministry

Not only will you have more time to devote to bigger projects, but you may also have some time during the day for prayer and even deeper preparations of your sermons. With that extra time, you could also have more time with your friends and family or just be able to look after your mental health better by having some well-deserved time for yourself.

Here are some of the few smaller jobs that a virtual ministry assistant could support you with:

Calendar and Email Management

Rather than spend valuable time during the day checking your calendar and email, why not let your virtual ministry assistant do this for you? Give your VA access to your calendar so they can update personal and church / ministry appointments, schedule meetings and mark important dates.

When changes to your daily or weekly schedule occur, your VA can simply send you an email, text, or WhatsApp message which you can respond to as necessary. If you're on-the-go all day long, whether in meetings, travelling for a conference, or you need some quiet time to focus on a particular project, your VA can update your calendar, so you have the time you need.

Realistically, this could easily save you 30 minutes or more each day, depending on your schedule of course.

The same applies to email messages. Your assistant can check your email throughout the day and alert you of any pressing issues or messages that require immediate attention. Your assistant can also organise messages into appropriate folders, delete spam or marketing messages to keep your inbox sparkling clean and clutter-free.

If you want your VA to respond to certain clients or colleagues, you can instruct them in doing so. Spending a few minutes to provide instructions concerning email management could save you up to an hour or two per day depending on how much email you receive. This is time you can spend in church / ministry work.

Dictation and Transcription

Another way to save time during the day is to dictate letters, email and other written communications (sermons, blog posts, Web content, etc.) and then have your virtual ministry assistant transcribe these for you. If you speak much faster than you type, why not dictate the information periodically and then send all the .mp3 files via a Google Drive folder to your assistant so they can type it all out?

By dictating the information, you want written down, you can spare yourself countless hours of staring at a blank computer screen hoping for the right words. For example, you can dictate new ideas and concepts whenever or wherever inspiration strikes while having a morning walk, possibly on weekends, while on holiday or even right after returning home from a church meeting. This information will then be returned neatly typed and ready for sorting or sending.

The Bottomline

As you can see, a virtual ministry assistant can save you an incredible amount of time during the workweek by completing those small tasks that you just don't have the time for or interest in finishing anymore, giving you those extra valuable hours to attend to the projects that you are truly called for.